Accounting and Administrative Assistant

The Embassy of the Principality of Monaco in Washington, D.C., the primary diplomatic mission of Monaco to the United States and Canada, is seeking an organized, motivated and efficient, French-speaking Accounting & Administrative Assistant to join a small team based in a centrally located Washington D.C. office. This important role is responsible for maintaining the efficient and accurate financial functioning of the Embassy.

RESPONSIBILITIES:

• Utilize Quadratus* accounting software to maintain accurate accounts and detailed transactions for month-end closure.
• Respond to account inquiries from the Monaco Foreign Ministry and ensure adherence to proper financial procedures.
• Prepare and process monthly payroll for locally engaged staff.
• Handle and prepare checks for signature.
• Manage invoices and monthly/annual bills for the Chancery and Residence.
• Monitor contract renewals and expiries.
• Provide administrative support for special projects, including assistance with Embassy events and activity planning.
• Additional duties as assigned.
  

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE:
The applicant must be able to demonstrate superior organizational and time management skills, written and verbal proficiency in English and an advanced knowledge of French*, a proven ability to learn quickly and to work well independently and within a team, meet deadlines, and be comfortable managing multiple tasks.

The ideal candidate will have:

• Superior organizational and time management skills.
• Proficiency in written and verbal English, with advanced knowledge of French.
• Ability to learn quickly and work well both independently and within a team.
• Strong multitasking abilities and ability to meet deadlines.
• Minimum of 3 years of related work experience.
• Excellent written and verbal communication skills in English.
• Clear understanding of accountancy and bookkeeping principles.
• Familiarity with Quadratus* software a must.
• Office administrative experience, preferably in a government, NGO, or foundation context.
• Strong IT skills, particularly with the Microsoft Office Suite.
• Excellent interpersonal skills to interact with internal and external contacts.
• Bachelor’s degree or equivalent undergraduate degree, or a combination of post-secondary studies and professional experience/training.

* A required training for Quadratus will be offered in French by Monaco’s Foreign Ministry.

PERSONALITY:

• Detail-oriented, team-oriented, highly organized, loyal, discreet, and resourceful.
• Professional Integrity, Adaptability and Flexibility;
• Effective interpersonal skills;
• Sound judgment and initiative;

EXPECTED START DATE: Mid-February 2024

WORKING CONDITIONS:

• 37.5 hours/week Monday – Friday, plus additional time as needed for Embassy events outside
  of standard office hours;
• Warm, multi-lingual and multi-cultural office environment

REMUNERATION: Starting annual salary range is $55K - $59K annually and will be commensurate with skills, experience, and background.

Benefits include excellent health coverage (full medical, generous dental, and vision), paid vacation/annual leave. All U.S. federal holidays and some Monaco official holidays.

*** Please note ***

• Under U.S. State Department requirements, applicants must be U.S. citizens, lawful U.S. permanent residents, or have the appropriate authorization for lawful employment in the United States.
• The Embassy of Monaco cannot sponsor work visas/authorization.
• This position is based in Washington, D.C. Relocation expenses will not be covered.
  
• A three to six month trial period will be required.

Resume and cover letter (preferably in PDF format) should be submitted to recruitment @monacodc.org.

Please no phone calls. Due to the high volume of resumes we receive, only successful candidates will be contacted.

Click here for a printable version of this announcement.

www.MonacoDC.org